Views:

 1. Retrieve Contract

 
Once logged in, select EDA (Electronic Data Access) to retrieve the contract
Once you enter EDA, select Award Search in the left-hand site navigate, then choose Award Search again.
Use UIT Cage code to search for contracts: 8CBS9
Click Search
The result will be a list of contracts
Find the contract that needs to be invoiced -- look at the Effective Date column (scroll right) to determine the most current contract. 
Verify the contract by looking for "STANDARD FORM 1449" at the bottom of the first page of the contract.
Click on Contract Number of correct contract to open and view PDF.
Keep PDF open for reference (or download and open in system PDF viewer).
 

2. Create and Submit Invoice

Now that you have the contract, go back to the PIEE home page and select WAWF 
 
Once you enter WAWF, select Vendor > Create Document
 
On this next page, we need to enter the contract number. Refer back to the contract and find the contract number in box 2. Copy this number.
 
Navigate back to WAWF, and begin by selecting the Cage Code from the dropdown if not already selected. 
In the Contract Number Type dropdown, select DoD Contract (FAR)
Then, enter the Contract Number
Leave all other fields as they are. Click Next at the bottom of the screen.
 
On the next page, Reference Procurement number can be left blank.
The Pay Official may be pre-populated incorrectly. Verify by finding the Routing Table in the contract either by scrolling (around page 8) or using Ctrl+F to find terms.
Click Next.
On the next page, select Invoice and Receiving Report (Combo). 
New dropdown fields will appear once selection is made. Leave new dropdown fields as they are. 
Click Next.
Complete required fields using Routing Table from Contract.
(Leave Effective Date as is. This indicates effective date of contracts- not year being invoiced.)
(Ship To code is blank, but it was indicated in the rejection comments of the previously submitted invoice.)
 
Once entered, click Next.
 
Header tab:
Select Services
Enter Shipment Number.
- I usually use something like "2025CLASSE365". Shipment number must be unique - if this is a resubmission enter something like "2025CLASSE365Resubmit"
Enter Shipment Date.
- Enter date that this subscription would have began. See Effective Date on Standard Form 30 (can be found through EDA).
Enter Estimated Delivery Date
- same as Shipment Date
Final Shipment
- select Y from dropdown
Enter Invoice Number
- can use same as Shipment Number
Final Invoice
- select Y from dropdown
 
 
Switch to Line Item Tab

 

Under Line Item Details section, click Add under action column

Refer back to contract section "Supplies or Services & Prices or Costs" (~page 3)

Item No.

- enter item no. from table - usually 0001

Produce/Service ID

- usually copy and paste the first line of the "Supplies/Service" column without spaces i.e. ClassE365 USAF all-inclusive monthly

Product/Service ID Qualifer

- Select ZB from dropdown

Qty. Shipped, Unit of Measure, Unit Price

- Enter quantity from contract

- Enter Unit of Measure (Months)

- Enter Unit Price from contract

Amount will total automatically - verify by comparing with contract

Scroll down and enter Description

- Copy and paste first  lines of Supplies/Service Column i.e.

ClassE365 USAF all-inclusive monthly
service (101-500 Active Students)
Commercial and Government Entity (CAGE)
Code: 8CBS9
Product Service Code: DF01
Pricing Arrangement: Firm Fixed Price

 

All other fields can be left as-is.

Click Save CLIN/SLIN/ELIN

Now that you're back at the Line Item Tab on the Vendor page, you can Submit. At this time, you may review other tabs before submissions. Alternatively, you may Save Draft Document for later submission.

Upon submssion, you may receive the following warning: 

At this time, you can revisit the Routing Table on the contract to confirm your entry is correct before clicking OK.

Once you've submitted, you should add your email address for status updates

Enter your email address at the top before clicking Add Email. Once is has been added to the address book, select your entry from the Address book and click the > to move it to the Send To list

Click Submit.

3. Retrieve Saved Documents

Once you've entered WAWF, select Saved Documents Folder from the Vendor tab

Cage Code selection is sufficient for this search. Click 

You will see a list of saved documents. Select to open and continue.

 

4. Check status of submitted Invoice

Once you've entered WAWF, select History Folder from the Vendor tab.

Cage Code selection is sufficient for this search. Click Submit.

This will result in a list of previously submitted documents from the past 90 days. Scroll right for more information.

Check Status column. 

If Submitted, you are waiting.

If Rejected, click hyperlink under Shipment Number or Invoice Number. Scroll to bottom and find Comments section for reason for rejection.

Keywords: wawf, invoicing, billing, invoice, air force